A first curtain order PO should not travel as a single quantity line. Importers and distributors reduce deposit risk when the PO includes the approved sample record, PI comparison, packaging files, QC evidence rules, carton data fields, and shipment release terms.
Before deposit, the buyer should attach the records that define what the supplier is allowed to produce. A strong PO package makes later QC, balance payment, carton packing, and shipment release easier to judge.
Use the curtain order checklist before deposit payment as the control page, then attach only the records that prove the PO is ready. The PO should match the PI, approved sample comments, packaging approvals, QC plan, and shipment terms.
| PO attachment | What to include | Buyer risk reduced |
|---|---|---|
| Approved sample record | Swatch, finished sample photos, color comments, heading details, size tolerance, and revision date. | Bulk production drifting away from the approved sample. |
| PI and SKU confirmation | SKU table, quantity basis, fabric route, size, heading, lining, unit price, payment terms, and delivery term. | Deposit released against a PI that does not match the buyer's final PO. |
| Packaging and labels | Care label, brand label, barcode file, insert card, polybag, carton mark, and pack ratio. | Private-label or warehouse errors discovered after sewing starts. |
| QC and shipment evidence | Measurement photos, sewing checks, packing photos, carton count, gross weight, CBM, and release documents. | Balance payment disputes caused by vague acceptance rules. |
Do not rely on chat history for sample corrections. Attach the final sample comment log and mark which comments are accepted, rejected, or carried into bulk production. If the sample approval route is still unclear, align it through curtain sample support before paying the deposit.
Private-label buyers should attach packaging and barcode files before bulk sewing starts. Link the PO to the private label curtain manufacturing record so the same label, carton mark, pack ratio, and artwork version can be used for reorder control.
Final carton count may change after packing, but the PO can still define the fields the supplier must report: carton dimensions, gross weight, CBM, carton marks, SKU split, and packing-list totals. These fields should later be checked with the bulk curtain shipping estimator.
Deposit and balance terms should name the acceptance records. Instead of saying only "balance before shipment," state which QC photos, packing photos, carton data, and shipment documents must be accepted before balance payment and cargo release.
BEYOND-CURTAIN can review curtain PO attachments with approved samples, PI records, packaging files, QC evidence, carton data, and shipment terms before buyers release the first deposit.